Guidelines to Preparing a Submission
The following guideline aims to assist those wishing to make a submission.
As part of an inquiry process, the Commission may seek written submissions addressing the terms of reference.
The Commission may seek submissions from interested parties where an application for a utility licence is made. These guidelines will assist in making written submissions to any aspect of the licence application.
Who can make a submission?
Any individual or organisation can make a submission to the Commission.
What should be in a submission?
There is no prescribed form for a submission. Submissions may be in the form of a letter, a short document or a substantial paper. They may include appendices and other supporting documents.
Submissions should be prepared solely for the inquiry and must be relevant to the terms of reference of the inquiry. The submission may address all or a selection of the points outlined in the terms of reference. Submissions may contain facts, opinions, arguments and recommendations for action.
Where a submission is made in relation to the licence application, the submission must be relevant to the licence application.
How to lodge a submission?
It is preferable that submissions be sent in word document, email text or PDF form where the text is recognisable to word processing software (i.e. not in a scanned image form).
Submissions should be sent to the Independent Competition and Regulatory Commission via email to firstname.lastname@example.org.
Submissions may also be sent on digital media (USB flash or CD/DVD) or in hard copy form (written or printed) to PO Box 161 Civic Square ACT 2608.
Where possible, hard copy submissions should be typed on A4 paper. This helps with reproduction of the submission. Where typing facilities are not available, hand written submissions are acceptable, with care taken to ensure that the writing is legible and suitable for photocopying.
The author should sign a written submission, or put their name on a digital submission, either on his or her own behalf or on behalf of the organisation making the submission. Those signing on behalf of an organisation should indicate the level at which the submission has been authorised (eg President, Chief Executive, Secretary).
Authors should also provide a completed submission cover sheet which should include details such as a return address for correspondence and a contact telephone number with the submission. Submissions forwarded by email should include the name, postal address and phone number of the person or organisation making the submission. A copy of the submission cover sheet is available below.
Submissions should be lodged by the advertised closing date. An extension of time, if required, can be requested by contacting the Commission. Supplementary submissions may be lodged during the course of an inquiry to provide additional information or comments, although specific cut-off dates may be in place in certain circumstances where there are, for example, legislative requirements or the inquiry is nearing completion.
Publication of submissions
On receipt of a submission, the Commission will decide whether the submission meets the requirements for publication on its website. For submissions made by individuals, all personal details other than your name and the State or Territory in which you reside will be removed prior to publication on the website.
Copies of submissions are published on the Commission’s website at icrc.act.gov.au and remain on the website as public documents. Hard copies of a submission can be requested by contacting the Commission on 02 6205 0799.
Can confidentiality be claimed?
The author of a submission can request that all or part of the submission should remain confidential. This should be indicated clearly in the front of the submission. You may also consider presenting any confidential information in an appendix to the submission to allow the body of the submission to be published.
Copyright for submissions resides with the author(s), not with the Commission.
Before lodging your submission you may find it helpful to consider the following checklist:
- Do my comments fall within the terms of reference or relate to the licence application?
- Have I provided a submission cover sheet detailing my return address and contact details with the submission?
- If the submission contains confidential information, have I made this clear at the front?
- Have I provided an electronic version of the submission (if possible)?
Further information can be sought by contacting the Commission. Contact details are outlined below:
Independent Competition and Regulatory Commission
PO Box 161
CIVIC SQUARE ACT 2608
Phone: (02) 6205 0799
Fax: (02) 6207 5887
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